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WRITING A REPORT A report is similar to an essay in that both need: A report is similar to an essay in that both need: formal style introduction, body and conclusion analytical thinking careful proof-reading and neat presentation. A report differs from an essay in that a report: presents information, not an argument is meant to be scanned quickly by the reader uses numbered headings and sub-headings uses short, concise paragraphs and dot-points where applicable uses graphics wherever possible (tables, graphs, illustrations) may need an abstract (sometimes called an executive summary) does not always need references and bibliography is often followed by recommendations and/or appendices. Fill the gaps with the correct word from the box. subheading information recommend aim aim information subheading recommend 1. You might be asked to write a report when a person in authority needs _______________. 2. In the first line of the introduction, you should say what the _______________ of the report is. 3. A report should be divided into paragraphs, each with a clear _______________ on the left. 4. At the end of the report, you will probably be asked to _______________ what should be done. Summarize what you found out Conclude by giving your recommendations Say why you are writing the report Say how you got your information Conclude by giving your recommendations Summarize what you found out Say how you got your information Say why you are writing the report Match the words and phrases with their purpose in the box. 1. ___________________________________ The aim of this report is to ... 2. ___________________________________ It is based on a survey of ... 3. ___________________________________ The majority/minority of ... 4. ___________________________________ I would recommend that we ... / Perhaps we should consider ... http://learnenglishteens.britishcouncil.org/sites/teens/files/a_report_-_exercises.pdf http://www.canberra.edu.au/studyskills/writing/reports